recruitment automation
Sep 8, 2023 — Carly Miller

The Pros and Cons of Automation in Recruitment

TrackFive recruitment automation webinar

In today’s fast-paced digital world, automation is progressively making its mark in various sectors, from production processes to marketing and recruitment. As with any technological advancement, there are many pros and cons of automation.

On the one hand, automated processes streamline hiring processes, save significant time, and enhance efficiency. On the other hand, it raises concerns about depersonalization, potential bias, and job loss.

Recently, TrackFive hosted a webinar about the impact of recruitment automation and heard insights directly from experts in the field, Russ Danford and Billy Davis.


This blog aims to delve into these insights and the topic of recruitment automation as a whole, providing you with a comprehensive understanding of the future of recruitment.

Advantages of Automation

advantages of recruitment automation

Reduces Mundane Tasks

One of the most significant automation advantages emphasized by Russ and Billy is the reduction of mundane, repetitive tasks. By automating these manual tasks, recruiters can spend more time building relationships with candidates. Let’s discuss the specific efficiency improvements Russ and Billy attested to.

Pre-Screening Applications

Automation can swiftly sift through the hundreds or even thousands of applications that a job opening might attract. It can quickly identify the most suitable candidates based on predefined criteria and reject those who do not meet the minimum requirements.

Scheduling Interviews

Automated systems can handle the back-and-forth of scheduling interviews, saving recruiters from time-consuming tasks and leading to increased productivity. Candidates can see the interviewer’s availability and choose a time that suits them without human intervention.

Resume Parsing

Automated software can extract information from resumes and organize it into a standard structure regardless of format. This process allows recruiters to compare candidates quickly and reduces the risk of overlooking valuable information due to inconsistent resume formats.

Messaging Capabilities

Automation can significantly transform how recruiters communicate with candidates. It allows for the sending of personalized, targeted messages at scale without the need for human intervention.

Moreover, automation enables consistent messaging, ensuring every candidate receives the same high-quality communication experience, regardless of the hiring process stage. Recruiters can schedule automated follow-up messages, provide updates to candidates, remind them of upcoming interviews, and avoid recruiter ghosting.

Improves Candidate Experience

Automation plays a pivotal role in enhancing the candidate experience. It begins right from the application stage, providing a fast and efficient process for potential candidates.

Automation can also track candidates’ progress throughout the hiring process and update them regularly. This transparency keeps candidates engaged and helps manage their expectations, reducing anxiety and uncertainty.

Another aspect where automation excels is in reducing the waiting time between stages. Traditional recruitment processes often involve delays that can frustrate candidates and, in some cases, make them reconsider their application. Automation helps streamline workflows, minimizing wait times and moving the momentum forward.

Enhances Data Analytics

Recruitment automation offers a significant pathway to enhancing data analytics in the hiring process. Automated machines can capture, store, and process vast amounts of data, providing recruiters with in-depth insights that are otherwise difficult to obtain manually.

For instance, automated machinery can keep track of critical metrics such as the time to fill a position, the sources of the best candidates, and the attrition rate of hires, among others. This data can be presented in a simple, visual format, offering a comprehensive outlook on the effectiveness of the recruitment process.

Furthermore, automation technology can aid in predictive analysis. Using historical data and machine learning, these systems can predict future trends, such as the best time to post job openings, the skills likely to be in demand, or the candidate characteristics that correlate with successful hires.

The ability of automation to provide such advanced analytics helps recruiters to make evidence-based decisions, optimize their strategies, and ultimately improve hiring quality while reducing costs.

As Billy noted in our webinar, checking the data quality is crucial, as this can be a significant barrier if overlooked.

Reduces Human Error

Limiting human error is another one of the most significant automation advantages. Human mistakes can be costly, such as misreading resumes, overlooking crucial candidate information, forgetting to follow up on applications, or unintentionally leaking confidential candidate information.

These errors can lead to missed opportunities, compromised company reputation, or even legal consequences. Automation minimizes these risks by taking over certain tasks prone to errors when done manually.

Saves Costs

Despite the initial implementation costs, automation has the potential to save considerable costs for recruiters. By streamlining and speeding up the recruitment process, automation reduces the need for extensive human resources and time investment.

It also minimizes expenditure on paper-based methods and physical infrastructure for storing files. Additionally, the accuracy of automated systems can decrease costs associated with human errors or inefficient hiring decisions.

Enhances Existing Recruitment Technology

Automation improves new technologies’ production process and enhances existing technologies’ quality. It improves candidate matching algorithms, making better hiring outcomes. Automation also enhances user interfaces, making platforms more intuitive and user-friendly.

Additionally, automation expands the capabilities of recruitment technologies, adding valuable features like chatbots and predictive analytics. Continuous testing ensures high performance and reliability. In summary, automation elevates product quality, resulting in efficient and satisfying recruitment processes.

Disadvantages of Automation

disadvantages of recruitment automation

Lack of Human Interaction

Recruitment is not just about matching a candidate’s skills with a job’s requirements; it’s also about understanding the candidate’s personality, aspirations, and cultural fit, often best assessed through direct human interaction.

With automation, there’s a risk of an impersonal process that may fail to gauge these aspects fully. Both Billy and Russ support that automation can never replace this human input. A lack of personal touch can potentially alienate candidates, especially those who value human connection and personal rapport in their job search.

Moreover, automated responses can sometimes appear cold or generic, negatively impacting the candidate’s perception of the company’s culture and values. While automation can streamline and speed up recruitment processes, it may also remove the human element critical to making nuanced hiring decisions and creating a positive candidate experience.

Limited Adaptability

While efficient in following set patterns and rules, automation often falls short regarding adaptability. Unlike the human brain, which can intuitively adapt to unexpected scenarios or changes in the recruitment process, automated systems are typically designed to follow predefined protocols.

This rigidity can become a drawback in situations that require adaptability and nuanced understanding. For instance, a candidate with a non-traditional career path may bring diverse experiences and unique skills, yet an automated screening system might overlook them based on set parameters.

Similarly, automated systems might struggle to keep up without regular updates and revisions in dynamic industries where job requirements and candidate expectations rapidly evolve.

Thus, while automation can enhance efficiency, its limited ability to adapt to complex or changing situations may restrict its utility in certain recruitment contexts.

Technical Glitches and Errors

While automation can streamline many aspects of the recruitment process, it is not without its potential for technical glitches and errors.

Software and computer programs might fail, algorithms can malfunction, and data could be lost or misinterpreted. Any of these problems can disrupt the recruitment process, leading to delays, incorrect decisions, or even potential legal complications.

For instance, a technical glitch might erroneously reject qualified candidates or, conversely, approve unsuitable ones. Moreover, such disruptions can affect the candidate experience, undermine the organization’s reputation, and result in additional costs for troubleshooting and repair.

It’s important to regularly maintain and service automated systems to ensure they are performing correctly.

Potential Bias in Algorithms

While automation aims to bring objectivity to the recruitment process, there’s a potential for bias to be inadvertently built into the algorithms.

These biases can stem from the data used to train the algorithms, which may reflect existing inequalities or stereotypes.

For instance, if an algorithm is trained with data from a company that has historically favored a particular demographic group, the algorithm may also favor that group, perpetuating the bias.

Carrier Filtering

One of the largest but least discussed disadvantages of automation that Russ noted is the risk of carrier filtering. Phone carriers can block inappropriate or spammy text messages from specific numbers or businesses.

When recruitment automation solutions rely heavily on mass texting or auto-generated emails, there’s a chance that essential messages might not reach potential candidates due to such carrier filtering.

This could result in missed communications, leading to delays in the recruitment process, loss of potential candidates, and a negative impression of the company’s communication process.

Maximize The Power of Recruitment Automation

An automated workplace can present many opportunities for enhancing efficiency, reducing costs, and making data-driven decisions. However, it’s essential to understand both the advantages and disadvantages of automation to achieve improved efficiency and increased productivity.

It’s about finding the right balance between automation and the human touch and continuously tweaking the process based on feedback and outcomes. Only then can organizations genuinely harness the power of recruitment automation, maximizing its benefits while mitigating its limitations.

Want to hear more from Russ and Billy on this topic? Check out our webinar recap blog! Stay tuned for more industry webinars with TrackFive.

Share This Article

Reader Interactions

Leave a Reply

Your email address will not be published. Required fields are marked *

TrackFive Team Members

Let's Chat

"*" indicates required fields

This field is for validation purposes and should be left unchanged.