A male physical therapist high-fiving his patient
Jun 15, 2023 — Carly Miller

How to Reduce Time-to-Hire Allied Health Workers: 17 Strategies

Recruiting and hiring top-notch allied health professionals is essential for any healthcare recruiter. However, the process of candidate sourcing can be time-consuming and costly. It is essential to understand how to reduce time-to-hire while still reaching qualified candidates.

In this blog post, we will discuss 17 proven strategies that can help reduce time-to-hire for allied health professionals.

By incorporating streamlined techniques into your hiring process, you can improve your recruiting efficiency without sacrificing quality.

The Importance of Allied Health Recruitment

Effective recruitment strategies for allied health professionals are crucial to maintaining high patient care. Recruitment efforts must be focused on identifying and attracting qualified candidates that are passionate about their work and committed to providing the best possible care to patients.

One of the primary benefits of effective allied health recruitment is an increase in the quality of patient care. With a team of skilled professionals, patients can receive more comprehensive and effective treatments. Patients benefit from better communication among healthcare providers, resulting in more coordinated and efficient care.

Effective recruitment efforts are vital to ensuring that healthcare organizations have the resources to meet the demands of an increasingly complex healthcare landscape. As new technologies and treatment options become available, having a team of skilled allied health professionals in place can help healthcare organizations stay ahead of the curve and continue to provide the highest level of care to patients.

The Impact of Time-to-Hire

Time-to-hire is the amount of time it takes for a job opening to be filled by an ideal candidate. This average time-to-hire can majorly impact recruiters, candidates, and organizations.

Improving your time-to-hire is a great way to meet your talent acquisition objectives, enhance the candidate experience, and ensure that healthcare organizations can provide high-quality care to patients in need.

The Impact of Time-to-Hire on Recruiters

  1. Workload: A long time-to-hire can put a strain on healthcare recruiters, leading to increased workload and stress levels.
  2. Efficiency: A quick and efficient hiring process can improve recruiters’ efficiency, allowing them to spend more time on other critical tasks in the hiring funnel.
  3. Reputation: A slow hiring process can damage the reputation of healthcare recruiters, making it more challenging to attract the best talent in the future.
  4. Recruiting costs: Reducing your time-to-hire allows you to maximize your recruiting budget and hiring process.

How Time-to-Hire Impacts Candidates

  1. Interest: A lengthy recruitment process can reduce candidates’ interest in the position, leading them to decline the offer or seek employment elsewhere.
  2. Perception: A quick time-to-hire can positively impact candidates’ perception of the organization, making it more attractive to work for in the future.
  3. Opportunities: A long time-to-hire can cause candidates to miss out on another job posting or accept other job offers while waiting for a response from the hiring manager.
  4. Hiring Experience: A speedy time-to-hire can help improve the candidate journey, allowing them to feel valued throughout the process.

Organizational Impact of Time-to-Hire

  1. Patient Care: A lengthy hiring process can lead to decreased quality of patient care, as staffing shortages can negatively impact patient outcomes.
  2. Cost: A long time-to-hire can be costly for healthcare organizations, as it can lead to lost productivity, additional overtime pay, and increased workload for HR professionals and other existing staff.
  3. Reputation: A slow hiring process can negatively impact the reputation of healthcare organizations, making it more difficult to attract top talent in the future.

Strategies for How to Reduce Time-to-Hire in Allied Healthcare

To attract more qualified applicants and hire top talent, you need to assess your current hire metrics and implement ways to reduce time-to-hire.

Develop Clear Job Descriptions

Developing clear job descriptions can play a vital role in reducing the average time-to-hire. A well-crafted job description provides your recruiting team with the necessary information to quickly source, screen, and shortlist candidates.

When the job requirements are clearly outlined, applicants can easily understand what is expected of them and decide if they have the relevant skills and experience for the position.

Streamline the Application Process

A person applying for a job from their phone

A complicated or lengthy application process can deter quality candidates and result in fewer applicants. To streamline the application process, simplify your application form and remove any unnecessary steps, making it easier for candidates to apply.

Additionally, applicant tracking software can help automate the application process, allowing you to sort through applications and identify the most qualified applicants quickly.

Leverage Online Job Boards and Social Media

A woman holding a phone on social media while sitting at her computer

Using online job boards and social media platforms can significantly reduce the time it takes to hire allied health professionals. Job boards allow for easy posting and searching of job listings, reaching a larger pool of candidates in less time.

Social media platforms allow companies to connect directly with a larger talent pipeline and promote job openings to a wider audience. This increased visibility and accessibility ultimately leads to faster recruitment and reduced time-to-hire.

Utilize Video Screening Technology

A virtual meeting

The use of video screening technology can significantly reduce the screening process. Hiring managers can quickly review and assess candidate quality, communication, and cultural fit by allowing job seekers to record and submit video responses to pre-screening questions and pre-employment tests.

This eliminates the need for a time-consuming phone or in-person interview process, allowing you to focus on the most promising candidates and move quickly toward a hiring decision.

Establish Referral Programs

Employee referral program

Establishing referral programs can be an effective way to reduce hiring time. By incentivizing current employees to refer qualified candidates for an open position, you can tap into a network of suitable candidates already familiar with the company’s culture and values.

Referral programs can also help to expedite hiring processes by reducing the need for extensive advertising and candidate sourcing. Additionally, leveraging the existing workforce to source new talent can improve retention rates and build a stronger, more cohesive team.

Highlight Competitive Compensation and Benefits Packages

A person handing someone a check

You can differentiate yourself from competitors by highlighting attractive salaries, comprehensive benefits, and other perks such as flexible scheduling or professional development opportunities.

In addition to making job offers more appealing, highlighting these benefits can also reduce the time it takes to negotiate and finalize hiring agreements. Prospective hires who are confident in the compensation and benefits they will receive are more likely to accept job offers quickly, avoiding lengthy negotiations or prolonged decision-making processes.

Strengthen Your Brand

A woman holding a clipboard and smiling at the camera

Strengthening your brand is crucial to talent pipeline building and improving your average time-to-hire. Candidates are more likely to apply and accept a job offer from companies with a positive reputation, competitive compensation packages, and a culture that aligns with their values and career goals.

By investing in your employer brand, you can build a reputation as a recruiter of choice and attract highly qualified allied health professionals more efficiently.

Establish Relationships With Related Organizations


Establishing relationships with local schools and universities can streamline your recruitment funnel. By building connections with these institutions, your hiring managers can proactively engage with students and recent graduates interested in pursuing a career in allied health.

This proactive recruitment helps you tap into a pool of potential candidates before they begin searching for jobs, giving you a competitive edge in the talent market. Building relationships with schools and universities also allows you to establish internship and mentorship programs that can help you identify promising talent early on.

Actively Search for Passive Candidates

A woman sitting at a desk and shaking a man's hand

Passive candidates are individuals who are currently employed but may be open to new job opportunities if presented with the right offer. These candidates are often highly qualified and experienced, making them desirable hires for many organizations.

By proactively searching for passive candidates, your organization can tap into a talent pool that may not be actively seeking new job opportunities. This can significantly reduce the time and resources typically spent on screening candidates and interviews.

Facilitate Communication with Candidates

Email communication

Communicating with candidates throughout the recruiting process is critical in reducing time-to-hire. Timely communication at every stage of the process helps keep candidates engaged and informed, preventing them from losing interest or withdrawing their application.

Providing updates when a candidate applies, scheduling interviews, and offering adequate details when a candidate accepts an offer are just a few effective communication strategies. When applicants feel they are being treated professionally and have a positive candidate experience, they are more likely to accept a job offer if extended.

Utilize Data Analytics

Data analytics on a computer screen

Using data analytics to identify recruitment trends and refine existing strategies is a powerful strategy for reducing time-to-hire. By analyzing key performance metrics, such as sources of hire, hiring time, and candidate demographics, your organization can gain valuable insights into what is working well and where improvements can be made to build an effective, structured hiring process.

These key performance indicators can help you identify areas that require attention, such as gaps in the talent pipeline or bottlenecks in the hiring pipeline. It can also reveal patterns in candidate behavior and preferences that can inform your hiring strategy.

Conduct Group Interviews

A group of people sitting down listening to someone talk

Conducting group interviews allows you to meet with multiple candidates at once, which can help streamline the interview process and save time. It also allows candidates to interact with one another and showcase their teamwork and communication skills.

Moreover, the group interview format can help you identify top candidates more efficiently and effectively than traditional one-on-one interviews. Candidate evaluation in a group setting allows you to observe how they work with others, assess their leadership potential, and gain insight into their personality and cultural fit.

Hire Temporary Workers

A physical therapist looking down and smiling at her patient while stretching her arm

Hiring temporary workers enables you to bring on temporary staff to fill immediate needs while you continue your search for permanent hires. Temporary staff can provide additional support, enabling permanent staff to focus on more critical tasks.

Moreover, temporary hires can be sourced more quickly than permanent ones, reducing time-to-hire for critical positions. Additionally, temporary workers can be a valuable resource during peak periods or when there is a sudden surge in demand for services.

Host Virtual Job Fairs

Virtual meeting

Virtual job fairs provide a platform for employers to connect with many potential candidates in a short period. Virtual talent acquisition fairs eliminate the need for travel, allowing candidates to participate from anywhere, which can result in a broader and more diverse candidate pool.

Moreover, virtual job fairs can be conducted over multiple days, allowing you to conduct multiple interviews quickly. You can quickly identify the best candidates for your open positions by leveraging virtual job fairs.

Use Mobile Recruiting Apps

A person on their phone opening LinkedIn

Mobile recruitment apps can enable your hiring team to reach a wider pool of candidates quickly and efficiently, as many healthcare professionals rely on their mobile devices for job searches. Mobile recruiting apps streamline the application process by allowing candidates to easily submit their resumes and cover letters from their mobile devices.

By leveraging mobile recruiting apps, employers can reduce time-to-hire for allied health professionals while ensuring a positive candidate experience.

Implement Diversity and Inclusion Initiatives

A group of diverse healthcare workers smiling at the camera

These initiatives can help experienced hiring managers attract a more diverse pool of candidates, leading to better decision-making and improved patient outcomes. By creating a culture of inclusivity, you can help eliminate unconscious bias from the hiring process, ensuring that all candidates are evaluated fairly based on their qualifications and skills.

In the long term, companies prioritizing diversity and inclusion will be better positioned to recruit top talent and retain their employees, reducing time-to-hire for critical positions in the field of allied health.

Provide Quick Feedback


Candidates are more likely to remain engaged in the recruiting process when they receive timely updates on their application status, which can help keep them from looking for another job opening.

Additionally, providing quick candidate feedback can help you identify the best candidates more efficiently. This ultimately allows you to move forward with the hiring process more quickly. Use communication tools like email or text to provide quick candidate feedback, ensuring they remain informed throughout the recruitment process.

Reduce Time-to-Hire to Revolutionize Your Recruitment Process

By incorporating these strategies into your recruitment process, you can reduce time-to-hire for top allied health talent.

Streamlining the recruitment process can enable you to quickly identify the best candidates while ensuring a positive candidate experience.

With a shorter time-to-hire, you will be better positioned to fill critical roles and maximize your workforce potential.

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